Well, that was easy. Reserving a hotel room block was just one more thing I was able to cross off of my to-do list this week.
Reserve hotel block for the wedding
It was easy because, well, we’re getting married in Titusville and hotel options are slim pickins’ in those parts. There were basically 3 or 4 hotels within a few miles of the wedding site to choose from and each were on the same level of comfort, rating, and available amenities. We ended up picking the hotel that was slightly newer (it’s only a couple of years old) since they already had a partnership with our wedding site and could offer the best deal through that partnership.
Getting a hold of the sales person was really the biggest hurdle we had. She doesn’t work on the weekends (fair enough), has funky lunch hours (3:00pm lunch?), and always seemed to be in a meeting when I called. It took a couple of voicemails, but she did eventually call back and offered the same discounted price I was quoted from my contact at Birdsong. No need to haggle, I was already happy with the price and I knew it was a great hotel.
The sales contact sent over a link to a personalized reservation site that I could share on the wedding website. The personalized link is already pre-populated with the code for the discounted rate, which guests can use three days leading up to the wedding and two days after if they so choose.
The majority of our wedding party will be local (or semi-local in the coming-from-Orlando sense), but we will have a few (mainly Derek’s side of the family and out-of-state friends) that will be traveling for the wedding. Without RSVPs, it’s hard to get a strong grasp on that number or to know how many rooms to reserve. I blocked off 20 rooms for the time being and my sales contact said she would let me know if/when that number fills up so we can add on some more. She didn’t seem to think there was an issue with the hotel selling out before the big day, but she would let me know if anything came up that would make he think otherwise. (My brother and his wife actually had an issue with this for their hotel because a convention of some sort booked their hotel the same weekend as their wedding and ended up ‘stealing’ some of their hotel block when the hotel booked up. Some wedding guests had to book at a neighboring hotel, but it wasn’t a huge issue.)
So, that was it. The hotel room block is now reserved and weddings guests have the ability to start making reservations as soon as today if they wanted to. Will they? Probably not. I think we have a procrastinating bunch, but at least this is one more thing I can cross off of my list and not have to worry about for a while. 🙂
How did you choose which hotel to reserve for your wedding? Did you have any problems?